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Requesting your C-File (Claims File)

The C-file is one of the most important things for a Veteran to have if they are planning to Appeal a claim decision. Even if you are not appealing a claim the C-file contains the Veteran's code sheet which contains very important information.

Contents of a C-File

A Veteran's C-file contains everything the Veteran has sent to the VA, as well as everything the VA has generated or gathered to help decide the Veteran's claim. Here is a list of a few of the major things contained within:

IMPORTANT NOTE:

  • You CANNOT use this method to obtain records THE VA HAS YET TO OBTAIN!

Code Sheet

Contains:

  • Effective dates for disabilities (what disabilities are active/inactive);

  • Current and historical disability percentage ratings for each disability; and

  • Shows which disabilities are static.

How to Request your C-File

There are a few different methods to request your C-File:

  • VSO

  • FOIA/PA

  • In-person

VSO

The quickest/most convenient way to obtain your C-File is to reach out to your VSO; However, MOST VSOs are unwilling to do this! But some VSOs will ARE willing to provide certain sections of the file, like exam reports or code sheets.

If anything; instead of a copy you can always ask them for the specific information you are looking for: What conditions are static, does the exam look favorable, etc.

Freedom of Information Act (FOIA) or Privacy Act Request (PA)

1. Fill out VA Form 20-10206.

2. Print and sign.

3a. Scan and upload the form HERE.

3b. OR Mail form to:

 Department of Veterans Affairs
 Evidence Intake Center
 PO Box 4444
 Janesville, WI 53547-4444

3c. OR Fax form to:

(844) 531-7818

4. Wait (5-8 months).

5. The VA will snail mail you a physical CD.

IMPORTANT NOTES:

  • You MUST sign with a 'wet signature', NOT typed!

    • If you are unable to print the form to manually sign the form then you may sign a piece of paper, take a picture of it, and then put the image onto the pdf file of the form.

  • If you really just want your exam reports/DBQs, requesting just them will allow your request to be completed FASTER!

  • The VA WILL establish a ‘claim’ to track your request. This ‘claim’ will NOT trigger anything in your file to be reviewed!

In-person

If you live near a VA Regional Office (VARO) you may be able to walk in and request your records from the records department in-person and get them same day.

  • Finding your nearest VARO - Click HERE.

IMPORTANT NOTE:

  • Some Regional Offices WILL REFUSE to do this! So it would behoove you to call ahead to ensure your office will allow you to obtain your file.

Frequently Asked Questions

    • For the sake of completeness you can put like $20.00 or whatever. I have not heard of a Veteran being charged to obtain a copy of their own records.

    • If nothing has popped up in a month, call the VA at 1-800-698-2411 and ask them to look into things for you.

References